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| Supplier's Guide to ACWD's Purchasing Division |
- Supplier List
The Purchasing Division maintains lists of suppliers interested in doing business with the District. To be included on the list, you may send us your product catalog, line card, brochure or letter telling us what kind of goods or services your business provides. Be as specific as possible and include contact information. You may also register your business on our web site.
- Payment Terms
The District’s payment terms are net 30 days. Cash discounts will not be considered in evaluation of Bids, RFQ's or RFPs. However, if you have an interest in including cash payment terms in order to possibly obtain early payment, you may do so. For calculating due dates for payment terms, the District will use either the date an acceptable invoice is received or the date the materials/services are received and accepted, whichever is later. The District processes payments on a weekly basis.
- Sales/Use Tax
The District is not exempt from sales/use tax and will pay the California Sales or Use Tax when applicable.
- Bid Practices
- FORMAL BIDS
For procurements exceeding $25,000, formal bids are used. Formal bids must be returned in a sealed envelope provided by the District marked with the bid number. Bids may be sent by mail, hand carried, or delivered by overnight service, at the bidder’s expense, to the District’s Headquarters Building. Bids are opened publicly. Late bids will be returned unopened to the sender. Approval by the Board of Directors is required on procurements over $50,000 prior to the issuance of a purchase order or contract.
- WRITTEN QUOTATIONS
A written quotation is referred to as a Request for Quotation (RFQ). RFQs are used for procurements between $15,000 and $25,000. They may be mailed or faxed to suppliers.
- VERBAL QUOTATIONS
For procurements costing less than $15,000, verbal quotations are utilized. Whenever possible, three quotations are obtained.
- REQUEST FOR PROPOSALS
A Request For Proposal (RFP) may be used to seek contracts for professional or other services. RFPs for professional services are administered by the issuing department. RFPs for other services are administered by the Purchasing Division. Contracts resulting from RFPs are awarded based on an evaluation of factors, such as experience and expertise, not on cost alone. Approval by the Board of Directors is required for professional services over $25,000.
- Surplus
Surplus personal property is offered for sale to the public through a public auction company. Surplus property auctions are held two or three times per year. Contact the Purchasing Division for information about upcoming auctions. Access to the auction site is located within the surplus materials section on the District's web site.
- Equal Opportunity
It is the policy of the District that all businesses be provided equal access to participate in the performance of all District contract and leasing opportunities.
- Insurance
Prior to entering District premises for purpose of the performance of work, proof of insurance is required including general liability, automobile liability and workers compensation insurance that includes employers' liability. Refer to the insurance information in our Bids, RFQs and RFPs for additional insurance coverage requirements, specific limits and special conditions. Minimum insurance requirements begin at $1,000,000. The District's complete insurance requirements can be viewed on the Purchasing Division web site.
BUSINESS HOURS:
8 a.m. to 5 p.m. Monday — Friday (except holidays)
(510) 668-4200
Driving Directions
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MAILING ADDRESS:
Alameda County Water District
43885 S. Grimmer Blvd.
Fremont, CA 94538
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